13.08.280 Reporting requirements (subregional system)

13.08.280 Reporting requirements (subregional system).

A. Baseline Monitoring Reports. All categorical users shall submit to the City a baseline report within 180 days of the effective date of this section or 180 days after final administrative decision on a category determination, whichever is earlier. The baseline report shall contain the information specified in 40 CFR Part 403.12(b) or as amended. The information required for application for a permit and/or modification of a permit may fulfill the requirements of the baseline report. If in submitting information to apply for or to modify a permit, the categorical user also intends to fulfill the requirements for the baseline report, the categorical user shall so state.

B. Compliance Schedule Progress Reports. The user shall submit a progress report to the Director of Utilities no later than 14 days following each date in the schedule and the final date of compliance including, as a minimum, whether or not it complied with the increment of progress, the reason for any delay, and, if appropriate, the steps being taken by the user to return to the established schedule.

C. Reports on Compliance with Categorical Pretreatment Standard Deadline. Within 90 days following the date for final compliance with applicable categorical pretreatment standards, or in the case of a new source following commencement of the introduction of wastewater into the POTW, any user subject to such pretreatment standards and requirements will submit to the Director of Utilities a report indicating the nature and concentration of all pollutants in the discharge from the regulated process which are limited by pretreatment standards or requirements, the average and maximum daily flow for these process units, and the actual average production rate for these process units. For users subject to equivalent mass or concentration limits established in accordance with the procedures in 40 CFR Part 403.6(c) or as amended, this report will contain a reasonable measure of the user’s long-term production rate. The report shall state whether the applicable pretreatment standards or requirements are being met on a consistent basis and, if not, what additional operational and maintenance changes and/or pretreatment is necessary to bring the user into compliance with the applicable pretreatment standards or requirements. This statement shall be signed by an authorized representative of the industrial user and a certified qualified professional. Filing of this compliance report cannot relieve the user of any fines, civil penalties, or other liability which may be imposed by this title or other applicable law, or failure to meet the applicable pretreatment standards or requirements subsequent to the date for final compliance with such applicable standard.

1. All significant industrial users shall, at a frequency determined by the Director of Utilities, submit a report indicating the nature and concentration of pollutants in the discharge which are limited by pretreatment standards or requirements and the measured or estimated average and maximum daily flows for the reporting period. All periodic compliance reports shall be signed and certified in accordance with 40 CFR Part 403.6(a)(2)(ii) or as amended. The report shall contain a description of the methods utilized by the user in collecting the wastewater sample for analysis, including but not limited to the sampling device(s) used, the sampling period, the amount of each sample collected, sample handling and preservation techniques used, and date of sample delivery to the laboratory for analysis.

2. All wastewater samples must be representative of the user’s discharge. Wastewater monitoring and flow measurement facilities will be properly operated, cleaned, calibrated, and maintained in good working order at all times. The failure of a user to keep its monitoring facility in good working order is a violation and shall not be grounds for the user to claim that sample results are unrepresentative of its discharge.

3. If a user, subject to the reporting requirement in this section, monitors any pollutant more frequently than required by the Director of Utilities, using the procedures prescribed in this title, the results of this monitoring will be included in the report.

4. In the event a sample from a periodic compliance report indicates that a constituent is in violation of the allowable concentration levels as set forth in the user’s permit or permit contract, the user shall inform the City within the next business day, repeat the sampling and pollutant analysis for the parameter in violation, and submit in writing the results of this second analysis within 30 days of the discovery of the first violation. The initial sampling and analysis report shall be submitted within 45 days of the initial sampling date with a cover report setting forth the causes of the violation, the remedial actions taken to date with regard to the violation, and the scheduled additional actions which will be implemented to prevent a recurrence.

5. The Director of Utilities may also, at any time, require a signed statement by the user setting forth management practices and/or material usage practices which have an affect on the nature, volume, and quality of the wastewater discharge and/or which potentially will affect the ability to comply with pretreatment standard requirements.

6. When required by the Director of Utilities, an industrial user shall submit a report indicating the concentration of specific pollutants discharged in the effluent. The determination of said pollutants by the Director of Utilities shall be based on what is reasonably expected to be found at the site and the frequency of monitoring shall be based on the compliance status of the industrial user.

7. Periodic compliance reports may be waived by the Director of Utilities if the City is monitoring the user discharge.

1. In the case of any discharge including, but not limited to, accidental discharges, discharges of a nonroutine or episodic nature, a noncustomary batch discharge or a slug load which may cause potential problems for the POTW (including a violation of the prohibited discharge standards of this title), it is the responsibility of the user to immediately notify the Director of Utilities of the incident. This notification shall include the location of discharge, type of waste, concentration and volume (if known), and corrective actions taken by the user.

2. Within five days following an accidental discharge, the user shall, unless waived by the Director of Utilities, submit a detailed written report describing the cause(s) of the discharge and the measures to be taken by the user to prevent similar or future occurrences. Such notification shall not relieve the user of any expense, loss, damage, or other liability which may be incurred as a result of damage to the system, natural resources, or any other damage to persons or property. Nor shall such notification relieve the user of any fines, civil penalties, or other liability which may be imposed by this title.

3. Failure to notify the City of potential problem discharges shall be deemed a violation of this title.

4. A notice shall be permanently posted, advising employees of calling procedures in the event of a discharge described in subsection A of this section. Employers shall ensure that all employees are advised of the emergency notification procedure and containment procedures.

5. The City has the authority to deny or condition new or increased contributions of pollutants or changes in the nature of pollutants to the POTW by permitted and nonpermitted users where such contributions do not meet applicable pretreatment standards or requirements or where such contributions would cause the POTW to violate its waste discharge requirements.

F. Reports from Unpermitted Users. All users not required to obtain a wastewater discharge permit shall provide appropriate reports to the Director of Utilities if required by the Director of Utilities.

G. Reports of Changed Conditions. Each user shall notify the Director of Utilities of any planned significant changes to the user’s operations or system which might alter the nature, quality, or volume of its wastewater at least 60 days before the change.

1. The Director of Utilities may require the user to submit such information as may be deemed necessary to evaluate the changed condition, including the submission of a wastewater discharge permit application as required by this title.

2. The Director of Utilities may issue a wastewater discharge permit as required by this title or modify an existing wastewater discharge permit.

3. No user shall implement the planned changed condition(s) until or unless the Director of Utilities has responded to the user’s notice.

4. For purposes of this requirement, flow increase of 20 percent or greater, and the discharge of any previously unreported pollutants, shall be deemed significant. (Ord. 1078, 2015)