A. Employers with Less Than 100 Employees Trip Reduction Information Program. Every existing or future employer with less than 100 employees as well as school districts within the City are encouraged to post and distribute annually current marketing and informational materials on commute alternatives and their impact on reducing congestion and air pollution. Distribution should include new employees. Informational materials may be provided by the City or the employer.
B. Employers with 100 Employees or More Employees Trip Reduction Program. Every existing or future employer with 100 employees or more at a single worksite, on an average daily basis, or for a 90-day period provided at least 50 employees are normally scheduled to report to the worksite on a daily basis during the peak commute period, within the time period for notification specified herein, and the City of Sebastopol, may do the following on a voluntary basis:
1. Information Program. Each year, post and distribute current marketing and informational materials regarding commute alternatives and their impact on congestion and air pollution. Distribution should include new employees.
2. Transportation Manager. Within 30 days following notice from the City, the employer may appoint a Transportation Manager for each worksite. An employer having more than one worksite within the City may appoint one manager for all worksites or a separate manager for each worksite.
3. Transportation Coordinator. Within 30 days following notice from the City, the employer may appoint a Transportation Coordinator for each worksite. Within 60 days following appointment, the Coordinator should complete a coordinator training course approved by the City, unless the Coordinator has had one year of experience as a Transportation Coordinator. A Transportation Manager may also function as a Coordinator, provided the manager meets the qualifications set forth in this section.
4. Notification. Within 30 days of making the appointments, the employer should notify the Transportation Administrator in writing of the appointments required by this section. Notification should be mailed first class, postage prepaid, to the Transportation Administrator. Notification should include the following information regarding each appointee:
c. Business hours.
d. Business telephone number.
e. Business mailing address.
5. Development of Employer Trip Reduction Program. Within 120 days following notice from the City, an employer trip reduction program should be developed that outlines the program objectives designed to achieve the trip reduction goals set forth in this chapter. The employer trip reduction program should remain at the employer’s worksite and be made available to the City upon request.
6. Annual Employee Survey. Each year, during the month of May, the employer should conduct an employee transportation survey at the worksite. A survey form will be provided by the City. The survey should be conducted during a five-day period that does not include any special events or holidays that would alter commute behavior. Employees not returning a completed survey will be counted as driving alone in calculating AVR.
7. Annual Report. The employer should submit to the Transportation Administrator an annual report describing the employer trip reduction program, the survey results during the reporting period, and the employer trip reduction program intended to be implemented the following year. The annual report should be submitted by August 1st of the reporting year. The report should cover the preceding year, or that portion of the preceding year the employer was in business.
The annual report should contain the following information:
a. The average vehicle ridership determined by the annual survey;
b. The number of off-street parking spaces provided by the employer;
c. The number of preferential parking spaces provided for vanpools and carpools;
d. The fees, if any, charged on a daily, weekly, or monthly basis for employee parking, carpools, and vanpools;
e. A list of all informational and marketing efforts, services, and incentives included in the employee trip reduction program for the current year, whether provided by the employer or a third party;
f. A list of all informational and marketing efforts, services, and incentives to be included in the employee trip reduction program for the following year, whether provided by the employer or a third party.
8. Informational Meeting. If requested by the City, the Transportation Manager, Coordinator or other person designated by the employer should attend a meeting held by the City to provide information about developing and implementing commute alternative programs.
9. Certification of Compliance. At such time when the Bay Area Air Quality Management District adopts a trip reduction rule or changes their requirements concerning the same, employers subject to this chapter and the Bay Area Air Quality Management District trip reduction rule may file a certification of compliance from the Bay Area Air Quality Management District with the City in lieu of complying with this chapter.